1/13/2024 0 Comments Find duplicate excel formula![]() STEP 4 – Return the Sales Values for the Specified Sales Person ![]() ![]() As an array formula brace brackets will appear around it. NB: The formula only works as an array formula so you need to use CTRL SHIFT ENTER to confirm the formula and then copy it down. If you copy the formula down the table you will see it returns the correct row numbers for Ben. So the formula at this stage will look like this: The data set or array is returned by our current formula, the k-th smallest value can be specified with a simple incrementer – ROWS(D4:D$4) which when copied down will return 1, 2, 3 etc. SMALL returns the k-th smallest value in a data set. We can use the SMALL function to achieve this. Now we know which rows Ben appears in we need each row number to be returned independently as we copy the formula down the second table. STEP 3 – Return Each Row Number As the Formula is Copied Down So the IF function is only performing the ROW calciulation where the logical test is met – as in the name is equal to Ben. The result is again 1 but using our F9 trick we can see what the formula is actually returning: The name Ben is in cell E3 in our example. The second step is to get Excel to only return row numbers where the specified sales person’s name appears. STEP 2 – Only Return the Row Numbers for the Sales Person Specified You will need to undo this (CTRL Z) to get back to the original formula. At the moment the row numbers are hard-coded into your formula as a result of using the F9 trick. The formula is in fact returning each row number. The F9 trick requires you to select the text of the formula and then press the F9 function key on your keyboard. However, as we have asked the ROW function to return the row number of all the cells in the Name column we have to use the F9 trick to see the true result. The -3 has been included at the end of the formula as the table starts in row 4 of the worksheet. Normally ROW returns the row number for a single cell: we have specified the entire Name column. We can use the ROW function to achieve this. The first step is to return each row number within the sales table. STEP 1 – Return Each Row Number in our Sales Table The steps involved in putting this formula together may not seem to make sense initially but stick with it and you will see how everything fits together. To name a table, click on the DESIGN tab on Ribbon: the Table Name option is on the far left of the Ribbon as shown below. You can do this fairly simply by clicking anywhere in it and then using the shortcut key CTRL T. The first table has been converted into an Excel Table. The formula returns 5 results for Ben, for Fred it would return 2 and Greg, 1. When we change that name at the top of the second table the formula will return the sales values for that person. In our example we have a sales table and a second table listing sales for a specific salesperson. They come pre-formatted with formulas that help you automate projections and more.Įditor's note: This post was originally published in and has been updated for comprehensiveness.Click here to Enrol on the Ultimate Excel VBA CourseĪll purchases help to support this blog - thanks! Want more Excel automation hacks? Excel templates are a good place to start. Now you know how to find and remove duplicates in Excel! You’ll find all duplicates highlighted in the formatting style you choose. Pick the formatting option you want and click OK. Choose “Duplicate Values” from the options.ĥ. Click “Conditional Formatting” from the home tab to reveal a drop-down.įirst, navigate to the home tab if you’re on a different tab.Ĭlick on “ Conditional Formatting” to reveal a dropdown.Ĥ. Or, use the Shift + arrow keyboard shortcut to select the range you want. Select the cells you wish to check for duplicates. Here’s how to find duplicate data in Excel: 1. Sometimes, you want to see the duplicate data before you delete it. Uncheck any columns with data you want to keep.Įxcel will keep the first occurrence of the value by default. You should see a pop-up that looks like this:Ĥ. Click “Remove Duplicates” to reveal a pop-up. Then drag the cursor over the other cells you want to select. Select the cells you wish to remove duplicates from.Ĭlick on a cell and hold down the left mouse button. Also, make a copy of your worksheet so you still have your original data if you delete something important. Note: If you want to see duplicate data before removing them, scroll down to learn how to find and highlight duplicates in Excel. Uncheck any columns with data you want to keep.Click “Remove Duplicates” to reveal a pop-up.Select the cells you wish to remove duplicates from.
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